Because of the widespread use of computers to store data, there are three threats every company must take note of. The first one is the storage system and the process of how the files are going to be stored. It is the most important part, but also the most stable part of digitizing your files.
Once the container is set, the next step is to make a system that can access your data in a fast and efficient way. The last but not least is to protect your files from getting breached. This is the most challenging part because once this defense is compromised, the other two will automatically be compromised too. Here are four tips you can follow to keep your company data safe and stable.
4. Get an IT Safety Solutions
If you’re just starting out on your business, you’ll only have a handful of PCs in the corner. But as the business grows, so is the system that powers it up. Big businesses and the academe usually have a big network that consists of 50 or more PCs. This would not be easy to monitor even for a lot of people. This is especially true when there’s a lot of data coming and going between the PCs.
One of the most practical ways of managing a huge network is by acquiring an IT managed security from a tested and proven security service provider. If there’s someone who could access your files, that would only be you and your trusted employees and not a hacker. These cybersecurity services offer 24/7 monitoring on your network and help in protecting your data in real time. You no longer have to worry about the latest trojan because a third party is doing that for you. Hiring one to prevent it is cheaper than getting new PCs.
3. Beware of threats from the inside
The biggest threats when it comes to security is from the inside. According to Forbes, almost all the breaches and attacks from big companies are made through the inside, whether intentional or not. This might be due to negligence, carelessness, or simply the ignorance of the employees working int he company. IT solutions from third parties are often enough to get rid of outside threats, but that outside protection would be useless against internal threats.
It is highly recommended for employers to invest in training their employees about the importance of data security. They might be exploited or might be too careless and might spill the beans to other people without knowing. Hackers are resorting to Social Engineering nowadays than on actual coding. Humans are the weakest link when it comes to cybersecurity. Things might go wrong in just simple negligence.
2. Lock PCs
Even though we’re at the safe space of the cubicle, there are ways and means to spoof data, especially when we’re away. When you’re out of your cubicle for a meeting, on a trip, or simply just by making your coffee, there’s a big chance that your PC will get compromised. It is recommended for everyone to lock your computers and give it a strong password. You can also configure your PC to lock the system when you’re not around.
Modern PCs have a lot of strong security features like face scanning, fingerprint scanning, and the old password protect. Even though these security measures are sometimes a pain in the neck, these measures can save you a lot of time and will prevent your files from being stolen. When your PC units don’t have these features, it is better to make password protection and configure your PC to hibernate or sleep when not attended.
1. Make a strong policy and strictly adhere
This might be one of the hardest steps in keeping your data safe. Having a strong and strict policy when it comes to file sharing and storage in the office is harder than at home. You cannot just follow your employees and make sure that they follow the rules you have given to protect the company data.
Office policies for data sharing and storage will need a lot of thinking through to enable it to do its job. It would also be a good idea if those who will not follow the rules will have a sanction. This will keep your employees from negligence, Because of this, they will be more aware if there is a social engineering scheme being done to them.